Advice for Club Secretaries

1. _ Prompt attention to correspondence of an official nature.
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2.   Any change of address, Secretary, ground, etc. should be notified to the League Secretary, Kent FA or your parent County FA and the appropriate Kent AF Divisional Secretary immediately.
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3.   Remember that FULL details as to ground, etc. to visiting Club and Referees must be sent to arrive at least FOUR clear days before a match. See Rule 10(D). Report to League Secretary any failure on part of Referees to acknowledge receipt of these instructions.
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4.   The Official in charge of your team should be provided with a list of players registered with your Club. Your attention is drawn to Rule 8(B) regarding match day registrations.
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5.   Be sure all of your players and substitutes are qualified in accordance with League Rules and that their names and shirt numbers are properly recorded on the result sheet which must be submitted on the day of the match. 
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6.   Make sure you are aware of the kick-off times and obtain from the Referee the actual time of kick-off together with his name. This will avoid needless controversy in the case of late starts. Your attention is directed to Rule 10 in its entirety.
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7.   See that your team is ready to take the field 10 minutes before the appointed kick-off and ensure that a practice ball is available for the visiting team.
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8.   If the appointed Referee does not arrive, agree on a substitute on the ground. Keep a whistle in your dressing room and two flags for Assistant Referees.
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9.   Appoint an Official Assistant Referee amd introduce him to the Referee 30 minutes before kick-off.
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10.   Ensure that whoever is marking the Referee is aware of the Guide to Marking as available in the Handbook section of the League website. 
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11.   In the case of postponed games, note that the appropriate Fixture Secretary, Referees Officer and the Referee must be notified as soon as possible. 
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12.   Advise the appropriate Fixture Secretary of your success or drawn game in ALL Cup ties in which your Club is engaged, and if possible, the dates of any replay, and the date of the next round. 
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13.   The repeat substitution rule applies to matches in ALL divisions with the exception of the Premier Division. The rule also applies to matches played in the ‘Les Leckie’ Eastern Section Cup and the ‘Barry Bundock’ West Kent Challenge Shield but NOT in the ‘Bill Manklow’ Inter-Regional Challenge Cup matches. 
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14.   Check your opponents colours, according to rule. AWAY Club must change. The Referee shall have the power to decide whether a change is necessary. 
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15.   Office hours – League Secretary, Monday to Saturday 7:00pm – 9:30pm. Fixture Secretaries and Referee Officers are: Monday to Friday 7:00pm to 9:00pm, Saturday 10:00am to 12:00 noon and 7:00pm to 9:00pm, unless in extreme emergency. 
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16.   Home Clubs must telephone the results of all their home League and Cup matches before 5:00pm on the day of the match to:

ALL DIVISIONS – Marketing & Communications Officer: 07939 046182 

The timing is very important to enable the results to be forwarded to media outlets. In addition Clubs must telephone the results of ALL other Cup matches, wherever played, together with details of any abandoned or postponed matches to the above number. Results of all midweek or holiday matches must be telephoned by 9:00pm on the day of the match unless played under  floodlights when the must be telephoned by 10:00pm on the day of the match. Clubs failing to do so will be fined according to Rule.